What is Mailbox Monitor?
Mailbox Monitor integrates invoice processing systems, enabling companies to implement an electronic document handling solution. This enables companies to reduce paper consumption, resulting in real economic and environmental savings.
The main task of Mailbox Monitor is to connect the Kofax system with the customer's email inbox and business process. This integration automates the processes of billing, recording and archiving invoices, reducing manual labor.
With full automation, invoice handling becomes faster, more efficient and virtually error-free. It's a solution that streamlines daily work and allows you to focus on key business tasks.
Mailbox Monitor feature in Business Processes
Mailbox Monitor is an advanced application that integrates with a company's email inbox and automates invoice handling processes. The solution allows you to create business processes for the invoices you receive, while providing a high level of security and protection against phishing.
Key features of Mailbox Monitor:
- Mailbox Monitoring: The application constantly monitors the designated enterprise mailbox.
- Phishing protection: The system checks whether messages come from approved domains or email addresses. Invoices from undefined sources are not processed.
- Automatic process creation: Upon receipt of an email with an attachment (e.g., an invoice in PDF format), Mailbox Monitor starts a process on the client's system, assigning the attachment to it.
How does the invoice handling process work?
- Receipt of an email: Mailbox Monitor detects the message with the invoice.
- Process creation: Based on the message, an invoice processing process is created in the client system.
- Data recognition: The attachment goes to the Kofax system, which recognizes key information from the invoice, such as the invoice number, TIN, net and gross amounts, and date of issue.
With such an advanced process, Mailbox Monitor not only automates document workflow, but also significantly reduces manual labor, ensuring security, saving time and eliminating errors. This innovative solution takes invoice processing efficiency to a new level!
Handling Invoices with Mailbox Monitor
Mailbox Monitor automates the processing of invoices received by email, eliminating the need for manual data transcription. The Kofax system autonomously extracts and completes all the necessary information, such as invoice number, amounts, date of issue or TIN, in the invoice processing system.
How does invoice processing work with Mailbox Monitor?
- Automatic data completion: The data from the invoice is automatically read and transferred to the system, and the invoice attachment is attached to the form with the completed information.
- SQuick verification: The user can easily compare the data entered by the system with the original document by opening the attached invoice.
- Error protection: Before processing the payment, the system verifies that the bank account number agrees with the number previously provided by the contractor. If there is a discrepancy, the payment is not processed.
- Support for international invoices: Mailbox Monitor easily processes both Polish and foreign invoices.
This solution not only saves time, but also increases the security and accuracy of billing processes, eliminating errors and minimizing the risk of fraud. With Mailbox Monitor, invoice processing is fast, accurate and reliable.
